HOST AN EVENT!
Thank you for your interest in hosting an event at Sanctuary Imports, our goal is to host amazingly successful events!
*Please review the following guidelines to ensure a great experience for you, the attendees and for Sanctuary Imports.*
We have a 520 sq ft private space available for rent as well as a smaller private space for body/energy work. The large event room can accommodate approximately 45 people auditorium style, 30 people classroom style, or approximately 20+ people for yoga.
Either space can be rented during the following blocks of time:
10:00am – 8:00pm Monday - Friday
9:00am - 8:00pm Saturday
10:00am – 6:00pm Sunday
Please note, unless arrangements have been made in advance, evening events MUST end at the designated time and allow for 15 minutes to cleanup.
Rental Fee: The fee for renting either of our event rooms is 30% of total sales received by you. If you are hosting a multi-week event (2 + consecutive weeks), we require a $75 non-refundable deposit to hold the space for you.
If you would like to host an event at Sanctuary Imports, please complete the application below at least 4 to 5 weeks prior to your desired event date. Please include the following information in the text boxes below:
Room Request: Indicate if you would like to rent the large or small space.
Event Title: explains in as few words as possible the focus of your event.
Event Description: A few paragraphs (no more than 10-15 sentences) describing your event & the benefits the participants will receive.
Event Date and Time: Offer up to 2 different options for dates and times you would like to host your event. We will do our best to accommodate based on any events already scheduled.
By hosting your event at Sanctuary Imports, you acknowledge and agree to the following policies and guidelines:
You have primary responsibility for promoting your event. Sanctuary Imports will post your event on our social media and website, we will make one additional post on social media a few days before your event. Any additional promoting of your event is up to you. Please tag Sanctuary Imports in your posts/marketing.
We do not create individual flyers for events hosted at Sanctuary Imports, but we are happy to post yours.
During the day, our team’s primary focus is to support customers in the store. Therefore, it is your responsibility to assist our event coordinator for set up and to break down your event. They will be available to answer any questions you may have. Please leave the room as you found it.
If you are hosting an event after the store is closed, a team member will be available to assist you and to close the store after your event. Please note, unless special arrangements have been made in advance, the register will not be open for purchases during or after your event after regular business hours.
After event approval and interview we will contact you for additional information this must be submitted to us within 10 days of approval.
We reserve the right to cancel an event with 3 or fewer participants. If we decide to cancel, you will be refunded any previous payment minus any non-refundable deposit.
Once your event is approved, please submit the following information to our event coordinator within 10 days of approval.
Bio Pic: Please email us an updated photo with good resolution of you. We reserve the right to edit the images to fit the space on our website, social media, newsletter, etc.
Description: Please introduce yourself to the readers of our website, social media, newsletter, etc. We ask that you write your description in the third person and include any certifications, trainings, and/or areas of specialties you may have. Please try to keep your bio to about 5-7 sentences.
Optional: If you have an image that you would like to represent your event please include that as well. This image should reflect the feel and energy of the event. Again, we reserve the right to edit any image to fit the space on the website.